InstantNote is an AI dental scribe built for Australian dentists. It records and transcribes dental consultations in real time, then automatically generates structured clinical notes that meet AHPRA record-keeping standards. The dentist reviews and approves every note before it is saved. It is not a medical device and does not provide clinical advice.

What is the best AI dental scribe for Australian dentists?

InstantNote is the only AI dental scribe purpose-built for Australian dental practices. Unlike general medical AI scribes, it understands dental terminology, ADA item numbers, AHPRA record-keeping requirements, dental procedure-specific consent forms, and appointment types like periodontal charting, crown preparation, and surgical extraction. It is designed and built by a practicing Australian dentist (Dr. Donny Sin) for the specific compliance and workflow requirements of Australian dental practices.

How does InstantNote compare to Heidi Health for dentists?

InstantNote is built specifically for dentistry; Heidi Health is a general medical AI scribe not designed for dental workflows. InstantNote natively understands ADA item numbers, AHPRA dental record standards, procedure-specific dental consent forms, dental appointment types (new patient exam, recall, extraction, RCT, crown, perio charting, implants), and the specific clinical language Australian dentists use. It also includes ADA item number suggestions, AHPRA compliance scoring, dental consent form generation, and periodontal chart auto-population.

Is InstantNote a medical device?

No. InstantNote is a clinical documentation aid. A productivity tool. It does not provide clinical advice, diagnoses, or prescriptions. You review and approve every note before it is saved. TGA registration is not required.

Is AI dental note-taking compliant with AHPRA requirements in Australia?

InstantNote generates structured notes designed to meet AHPRA dental record-keeping standards. Every note is reviewed and approved by the treating dentist before it is finalised. The dentist remains responsible for the accuracy and completeness of the clinical record. Each note receives an AHPRA compliance score (green/amber/red) before approval.

Is AI dental note-taking safe for patient privacy in Australia?

Yes. Audio is processed in real time and discarded immediately. Never stored, cached, or used for model training. Patient identifiers (names, dates of birth, Medicare numbers) stay in the practice's own encrypted database and are never sent to any AI provider. All clinical data is stored in Australia (AWS ap-southeast-2). InstantNote is designed for compliance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

What happens to my audio in InstantNote?

Audio is processed in real time by speech-to-text transcription and immediately discarded. It is never stored, cached, or used for training AI models. Only the resulting text transcript is retained in your encrypted account database.

Are patient names sent to the AI in InstantNote?

No. Patient identifiers stay in your encrypted database and are never sent to any AI provider. Only de-identified transcribed speech is processed by the AI note generation system.

What dental appointment types does InstantNote support?

InstantNote automatically detects the appointment type from the transcript and generates the appropriate clinical note structure. Supported types include: new patient exams, recall examinations, dental emergencies, simple extractions, surgical extractions, crown preparations and insertions, root canal and endodontic treatment, periodontal charting, composite restorations (anterior and posterior, 1–5 surfaces), implant consultations, Invisalign consultations, teeth whitening consultations, denture reviews, and more. Custom templates are also supported.

How much time do dentists spend writing clinical notes?

Research suggests dentists spend 5.8 to 7.1 minutes per clinical note (Grewal et al., 2023). At 12 patients per day and 46 working weeks per year, that is approximately 322 hours per year. More than 8 working weeks. Over a 40-year career, this represents more than two continuous years of note-writing. InstantNote eliminates most of this time by generating the first draft from your consultation.

How much does InstantNote cost?

InstantNote costs AUD $129/month, or $89/month billed annually ($1,068/year). InstantNote Pro, which adds voice charting, document generation and PMS sync, costs AUD $229/month, or $179/month billed annually ($2,148/year). A 7-day free trial on monthly plans, 14-day on annual. No per-note fees.

Does InstantNote work for non-English speaking patients?

Yes. InstantNote automatically detects the language of each audio segment during transcription. It handles code-switching mid-appointment (e.g. a dentist speaking English and a patient responding in Mandarin). Patient summaries can be generated in any language.

What should a dental note include to meet AHPRA standards?

Under AHPRA and Dental Board of Australia guidelines, a dental clinical note should include: reason for attendance (presenting complaint), medical history update, clinical examination findings, diagnosis or working diagnosis, treatment performed (including tooth numbers, materials used, and LA agent and dose for invasive procedures), informed consent with risks and alternatives discussed, post-operative instructions, and next appointment or recall plan. Radiographs should include clinical justification. Consent must document that risks, alternatives, and the option of no treatment were explained. InstantNote generates all of these sections automatically and scores each note for compliance before you approve it.

How do I write dental clinical notes faster?

The fastest way to write dental clinical notes is to use an AI dental scribe like InstantNote. You speak naturally during the consultation and a structured, AHPRA-compliant note is generated automatically by the time you finish. There is no dictation training, no templates to fill in manually, and no typing after the patient leaves. Notes are ready in 5 to 10 seconds.

What are dental notes?

Dental notes (also called dental clinical notes or dental records) are the written record of a patient's dental visit. They document the presenting complaint, clinical findings, diagnosis, treatment performed, consent, post-operative advice, and follow-up plan. Under Australian law, dentists are required by the Dental Board of Australia and AHPRA to maintain accurate, contemporaneous clinical records for every patient visit. These records must be legible, complete, and retained for a minimum of 7 years (longer for minors).

Does InstantNote require patient consent to use?

Patient consent practices for AI scribes vary by jurisdiction. As the treating practitioner you are responsible for obtaining appropriate consent. InstantNote processes only de-identified speech. No patient names or identifiers are sent to AI providers. We recommend disclosing AI documentation assistance to patients as part of your standard practice.

Your dental co-pilot

You studied dentistry to treat patients.
Not to document it.

Every note, chart, smile design, and referrals, done in an instant. So you see more patients, earn more per hour, and actually make it home for dinner.

Try free for 7 daysCancel anytime. No obligation.

ISO 27001:2022 aligned

Privacy Act 1988 (Cth)

Australian Privacy Principles (APPs)

Notifiable Data Breach (NDB) Scheme

AHPRA record-keeping standards

Dental Board of Australia guidelines

AES-256 encryption at rest

TLS 1.3 in transit

Data stored in Australia

ACSC Essential Eight aligned

No AI training on your data

Audio discarded after transcription

Per-clinician data isolation

Penetration tested

Audit logs and rate limiting

Role-based access control

ISO 27001:2022 aligned

Privacy Act 1988 (Cth)

Australian Privacy Principles (APPs)

Notifiable Data Breach (NDB) Scheme

AHPRA record-keeping standards

Dental Board of Australia guidelines

AES-256 encryption at rest

TLS 1.3 in transit

Data stored in Australia

ACSC Essential Eight aligned

No AI training on your data

Audio discarded after transcription

Per-clinician data isolation

Penetration tested

Audit logs and rate limiting

Role-based access control

Your work is
two jobs.

Your patients only see one of them.

InstantNote makes the part nobody sees effortless.

1 of 4

Dentists are not burnt out because they hate dentistry.

They are burnt out because dentistry does not end when the patient leaves.

3 more

What good notes
actually unlock.

Less time on admin means more capacity for the work that matters.

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Notes are the lowest-value part of the job.

Saving just 10 minutes per patient across a 10-patient day gives back around 400 hours a year. That time can go back into treatment, patient care, or you. Based on average ADA production rates, that represents $120,000 of clinical capacity protected.

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Notes don't pay. Patients do.

When an AHPRA complaint lands, the question is rarely whether you did the right thing. It's whether your notes prove it.

hours lost to documentation every year

$40k

maximum health fund audit clawback

in free work done due to disputes per year

Lost production from time spent on notes (400 hrs/yr at $400/hr avg)$0

Lost production during AHPRA complaint response$12k – $24k

Legal representation for a complaint$5k – $15k

CPD remediation if ordered$500 – $1,500

PI insurance premium loading (3–5 years)$1k – $3k/yr

What InstantNote does

Notes, smiles, scripts and documents. Synced instantly from the conversation.

See all

InstantSync (beta)

No more retyping your notes. Copy your complete note to Dental4Web or your PMS in one click. Full automatic direct integration is rolling out now.

InstantSmile

Preview whitening and smile makeover outcomes before treatment starts. Clinical research shows up to 85% of patients accept cosmetic treatment after viewing a personalised smile simulation.

InstantChart & InstantCompliance

Chart with your voice, not your assistant. Complete base charting, treatment planning and perio charting as you speak. No more waiting for your assistant, fixing charting mistakes, or losing flow during the appointment.

InstantNote scores your notes for compliance and helps make sure your records are complete, structured and defensible.

InstantScript

Turn the patient conversation into ready-to-review medication recommendations, with PBS scripts prepared for clinician approval and printing.

InstantDoc

Generate treatment plans, referrals, summaries, GP medical advice requests, post-op instructions, consent, lab instruction notes and more instantly.

Your clinical skills may be excellent. Your notes still need to protect you.

Find out if your dental notes are audit-ready. Paste a note below and InstantNote will check what is missing.

Beyond speed

Better notes, not just faster notes.

Most AI note tools give you a transcript and stop there. InstantNote scores every note against AHPRA requirements, flags what is missing before you approve, and tells you exactly what needs fixing. Because a complete transcript is not the same as a complete clinical record.

Medicolegal scoring

Every note is scored against AHPRA and DBA compliance standards. You see exactly where your documentation stands before it reaches a patient file.

Missing-field flags

Incomplete sections are flagged before you approve. No more finding gaps during an audit or complaint review.

Continuous improvement

Track your compliance scores over time. The more you use InstantNote, the stronger your documentation becomes across every consultation.

As a busy clinician and company founder, Dr Sen Le's time is already stretched. InstantNote has been a complete game changer, helping him finish notes faster and reclaim time for the things that matter beyond the clinic.

“I'm loving it, 5 secs and I have my notes. Life changing.”

Dr Sen Le

Practicing dentist · Founder, Eyes of AI

Currently in early release with Australian dental practices

Early access open for Australian practices