Dentistry should feel like dentistry.Not documentation.
Your patients come to you for the clinical. The notes between patients, the catch-up sessions, the records that never feel quite finished. That part takes more than it should.
InstantNote handles the documentation while you focus on what you actually trained to do. Review a complete, AHPRA-ready note before the next patient sits down.
3-day free trial · Audio discarded after processing · Built by dentists for dentists
vs. last visit (12 Mar 2025) · Recall
was: Mild generalised gingivitis…
Complaint — goneDiagnosis
Plaque-induced gingivitis on an intact periodontium.
Stained grooves 36, 46. Monitor.
External staining. Whitening interest noted.
Treatment performed
• Comprehensive oral examination
• Intraoral radiograph (bitewing ×2)
• Removal of calculus (scale & clean)
• Oral hygiene instruction
Suggested ADA item numbers
New patient exam. Patient has not seen a dentist in approximately 3 years. No acute concerns today. Interested in improving gum health and whitening options.
NKDA. No medical conditions reported. Not taking any regular medications. ASA I.
Probing depths generally 2–3 mm across all sextants. BOP noted upper and lower anteriors. No recession. Calculus detected subgingivally lower anterior. Mild plaque accumulation noted around gumline.
Existing restorations: 36 MO composite, 46 DO composite, both serviceable. No frank cavitation detected clinically or radiographically. Stained grooves 36, 46, monitor.
Recall in 6 months. Patient to book whitening consult — interested but wants to discuss further with partner. Monitor 36/46 stained grooves at next visit. Reinforce interdental cleaning technique.
Patient expressed interest in whitening — mentioned upcoming wedding in October. Slight nervousness about cost; did not commit today. Comfortable with examination, no complaints during procedure. Happy with outcome of clean.
The split you feel every day
Your work is two jobs.
Your patients only see one of them.
The clinical work is why you studied. The notes, the catch-up sessions, the quiet weight of records that never feel finished. That part takes more than it should.
Finishing notes after the last patient leaves
Trying to remember what you said at 3:40pm
Half-written consent notes sitting in draft
Sunday evening admin guilt
Medico-legal anxiety over vague records
Missing ADA item numbers on claims
Your numbers
How much of your life goes into notes?
Hours per year on notes
276
2,760 notes · 6.9 working weeks
Your year. Each square is one week
InstantNote costs $149/month
About $5 per clinical day.
Less than the cost of a coffee to reduce the admin that follows every appointment.
Every unfinished note is tomorrow's liability. And the liability is specific.
InstantNote writes the note during the appointment. You never reconstruct from memory, and the record is done before the next patient sits down.
How it works
Stay with your patient. The note writes itself.
Speak
Leave Ambient Capture running. Talk to your patient normally. No buttons, no pausing, no thinking about it. Guided prompts progress automatically so you never miss anything.
Review
A structured clinical note appears: presenting complaint, examination, diagnosis, treatment, consent, follow-up. All fields populated. Edit anything with a tap.
Approve
Approve and save. Paste directly into your PMS. Done.
Ambient Capture
Live transcript
Built for how you actually work
You treat the patient. The note matches what you did.
Appointment type detected automatically from your conversation. The note structure adapts to what you did: sections, fields, clinical focus all reflect how the appointment actually unfolded.
New patient exam
Medical hx · Perio · Hard tissue · Charting
Recall examination
Updates · Perio screen · Findings
Emergency
Presenting pain · Diagnosis · Immediate treatment
Extraction
Consent · Anaesthesia · Procedure · Post-op
Surgical extraction
Surgical consent · Technique · Haemostasis
Crown preparation
Occlusion · Prep · Provisional · Impressions
Crown insertion
Fit · Contacts · Occlusion · Cementation
Root canal / Endodontics
Vitality · Working length · Canals · Irrigation
Periodontal charting
Probing depths · BOP · Recession · Calculus
Composite restoration
Cavity · Shade · Isolation · Technique
Implant consultation
CBCT · Bone · Treatment plan · Consent
Invisalign consultation
Malocclusion · Scan · Staging · Consent
Teeth whitening
Assessment · Shade · Consent · Instructions
Denture review
Fit · Occlusion · Retention · Adjustments
Child exam
Development · Caries risk · Habits · Parent advice
Pre-prosthetic
Impressions · Assessment · Referral
New patient exam
Medical hx · Perio · Hard tissue · Charting
Recall examination
Updates · Perio screen · Findings
Emergency
Presenting pain · Diagnosis · Immediate treatment
Extraction
Consent · Anaesthesia · Procedure · Post-op
Surgical extraction
Surgical consent · Technique · Haemostasis
Crown preparation
Occlusion · Prep · Provisional · Impressions
Crown insertion
Fit · Contacts · Occlusion · Cementation
Root canal / Endodontics
Vitality · Working length · Canals · Irrigation
Periodontal charting
Probing depths · BOP · Recession · Calculus
Composite restoration
Cavity · Shade · Isolation · Technique
Implant consultation
CBCT · Bone · Treatment plan · Consent
Invisalign consultation
Malocclusion · Scan · Staging · Consent
Teeth whitening
Assessment · Shade · Consent · Instructions
Denture review
Fit · Occlusion · Retention · Adjustments
Child exam
Development · Caries risk · Habits · Parent advice
Pre-prosthetic
Impressions · Assessment · Referral
+ custom templates for your workflow
What changes for you
Everything after the consult. Done before the next patient sits down.
Ambient Capture
Leave it running. All day.
No start/stop. No manual steps between patients. Guided prompts progress automatically through the consult so you never miss a thing. Procedure duration logged automatically.
Structured Notes
Speak naturally. Get a structured note.
Presenting complaint, examination, diagnosis, treatment performed, LA, radiographs, consent, risks, post-op, follow-up. All auto-populated from your dictation. Appointment type detected automatically. Custom templates for your workflow.
AHPRA Compliance Score
Know your note is defensible before you sign it.
Every note gets an instant compliance score based on AHPRA documentation standards. Green means audit-ready. Amber means something is thin. Red means fix it now. No more wondering if your records would hold up.
One AHPRA complaint: 30–60 hours to respond, $12k–$24k in lost production, $5k–$15k in legal fees. Plus premium loading that follows you for years. A green compliance score is the cheapest insurance you'll ever buy.
Consent Forms
Consent generated. Signed on screen. Printed.
Detects the procedure (extraction, RCT, crown, implant, surgical) and generates a tailored consent form with risks and alternatives. Patient signs on screen with mouse or touch. Prints with signature embedded. Opens in a new tab so recording continues uninterrupted.
Pre-Auth Letters
Pre-authorisation letters. Ready before the patient leaves.
Auto-detects procedures requiring pre-authorisation and generates a professional letter for Medicare or private insurers. Also generates specialist referral letters and superannuation early-release letters where clinically appropriate. Copy, edit, or print in one click.
Patient Summaries
Hand the patient a summary. In their language.
Generates a plain-language summary of the visit in any language. Type it, or let InstantNote detect the language from the conversation. Safe to print, email, or show on screen. No clinical jargon, no tooth numbers.
Clinical Trend Tracking
See what changed since last time.
Every note review shows the last 5 visits for that patient. Field-by-field comparison across diagnosis, periodontal findings, treatment, and follow-up. Spot trends. Track progress. No clicking around.
Clinical
Autopilot
You focus on the patient. In the background, the note writes itself, the items populate, compliance scores, letters draft, scripts pre-fill. Before you even ask. The admin vanishes. The clinical stays.
Clinical notes
Structured, AHPRA-ready notes from ambient capture. Appointment type detected automatically. Custom templates respected.
ADA item numbers
Suggested from the note content. Surface count detected for restorations. One tap to copy to your PMS.
Compliance scoring
Every note scored against AHPRA documentation standards. Green before you sign, every time.
Patient summaries
Plain-language visit summary in any language. Print, email, or hand to the patient on the way out.
Referral letters
Specialist indicated → letter drafted with the clinical context already in it. Copy or print.
Prescriptions
Infection detected → drug, dose, and PBS blank pre-filled. You confirm and print.
You stay in control
Your clinical judgement. Your sign-off. Always.
We built this for clinicians who care about getting it right. AI handles the documentation. You review every word, edit anything, and nothing is final without your approval. The record is yours.
AI drafts. You decide.
InstantNote writes the first draft. You edit, review, and approve every note before it is final. Nothing is locked without your tap.
Audio never stored.
Audio is processed by speech-to-text and immediately discarded. Not stored, not cached, not used for training. Ever.
Patient records stay in your database.
Structured patient data (names, dates of birth, identifiers) is never sent to any AI provider. Your records stay yours.
Privacy Act 1988 (Cth)
Health information handled under the Australian Privacy Principles (APPs). Sensitive information collected only for clinical documentation purposes.
AHPRA record-keeping
Notes structured to meet AHPRA's clinical record standards: reason for visit, findings, treatment performed, consent, and follow-up.
AES-256 + TLS 1.2+
Data encrypted at rest (AES-256) and in transit (TLS 1.2+). Per-clinician data isolation. You can only access your own notes and patients.
Data stored in Australia
All clinical data stored in Australia (ap-southeast-2). Does not leave Australian jurisdiction.
No model training
Your clinical content and transcripts are never used to train AI models. Third-party AI providers are contractually bound by data processing agreements.
Audio discarded immediately
Audio is processed by speech-to-text and discarded. No audio files are stored. Ever. Only the resulting text transcript is retained.
Not a TGA medical device
InstantNote is a documentation tool. It does not diagnose, prescribe, or make clinical recommendations. TGA classification is not required.
Audit logs & rate limiting
Significant actions (note creation, approval, export) are logged. All API endpoints are rate-limited to prevent unauthorised bulk access.
Pricing
Get your time back. One price. Cancel anytime.
Research puts clinical documentation at 12–40% of a dentist's working time.¹ That's 200+ hours a year you could spend with patients, with family, or just not at a desk. InstantNote gives that time back.
$149/mo. Less than you charge for a single composite.
The return is felt from your very first note.
No contracts · Cancel anytime
- ✓ 3-day free trial. No charge if you cancel before
- ✓ All features included
Credit card required · Charged after 3-day trial
¹ Documentation time estimates range from 12.15% of working time (Lam et al., 2024, BMC Health Serv Res, doi:10.1186/s12913-024-11053-5) to one-fifth (20%) of clinical time (Oxentenko et al., 2010, Arch Intern Med, PMC5119920), with AI speech tools shown to reduce note-related time by up to 60% (King's College London, 2024). At 5.8–7.1 min per note (Grewal et al., 2023, J Am Med Inform Assoc, PMC10676590) across 11–12 patients/day (AIHW, 2013, Dental workforce in Australia), full-time dentists accumulate 230–460+ hours of documentation annually.
² Assuming graduation in mid-20s and mean retirement age of 66 years (Hull et al., 2010, Br Dent J, PMC2853489), representing ~40 years in clinical practice.
³ Health fund audit clawback figures are illustrative of the published range reported in Australian dental industry media and professional indemnity insurer guidance. Actual amounts depend on audit scope, fund, and record quality. AHPRA complaint response costs (lost production, legal) are estimated from published professional indemnity claims data and are not a guarantee of any individual outcome. Insurance premium loading varies by insurer and claims history.
FAQ
Common questions.
No. InstantNote is a clinical documentation aid, a productivity tool. It does not provide clinical advice, diagnoses, or treatment recommendations. You review and approve every note before it is final.
Audio is sent to a speech-to-text service for transcription and then discarded. It is never stored in your records, never cached, and never used for model training. The transcript text is then used to generate your note.
Your structured patient records (names, dates of birth, identifiers stored in your database) are never sent to any AI provider.
You review every note before approving. Edit any field. The flag system highlights missing or incomplete sections. Nothing is saved until you approve it.
Yes. The speech recognition handles Australian English well, including a wide range of accents. You can also run a short voice calibration on first use to improve accuracy for your specific voice and terminology.
No special hardware required. The built-in microphone on any laptop, tablet, or phone works. For better results in louder surgeries, a basic lapel mic or headset improves accuracy, but most dentists use whatever is already on the desk.
Typically 5–10 seconds after you stop recording. The note is ready before your patient has finished getting up from the chair.
Per dentist. Each dentist logs in with their own account, sees only their own notes, and is billed separately. If you run a multi-dentist practice, each clinician subscribes individually.
Recording requires an active connection. If you drop out mid-consult, finish the appointment and record a quick summary afterwards. The system handles partial recordings the same as full ones.
Yes. You can adjust the default structure, add practice-specific fields, and set preferred terminology. Templates are saved per account.
You copy the note to your PMS with one click. No integration required right now. Direct PMS integration is coming soon.
Yes. Scan the QR code that appears in the app. It opens a full-screen recorder on your phone in the browser. No app download needed. Tap to record, tap to send. The note appears on your desktop while you walk around the surgery. Works on any iPhone or Android.
Yes. No contracts, no lock-in, no cancellation fees. Cancel from Settings and your subscription ends at the close of the current billing period.
From the dentist who built it
I'm Dr. Donny Sin, practicing dentist and creator of InstantNote.
I built it because I was exhausted. Not from the clinical work. I love that part. From everything around it. Notes at the end of a full day. Notes between patients with no time to reset. Inconsistent, rushed, never quite good enough. The feeling of knowing your records could be better if you just had more time.
Dentistry is still a young profession with a lot of room to grow, and most of that opportunity is being ignored. We went from paper notes to keyboards and called it progress. Dentists are creative, precise, detail-obsessed, and the tools we use don't reflect any of that.
I created InstantNote to change that. To give clinicians their focus back, and to start building the software and innovation this profession actually deserves.
Dr. Donny Sin
Dentistry should feel like dentistry.
Start your first note in under a minute.
Start 3-day free trialNo credit card required · Cancel anytime · Built by a dentist, for dentists